The Stock Bot keeps track of quantities, profits and losses and revaluations related to financial operations.
Record the purchase of $ 1000.00 in stock and the Stock Bot records 5 shares related to this purchase.
Record the sale of 2 shares at a selling price of $ 250.00. The Stock Bot records the quantity of 2 shares less related to this sale and the Stock Bot records a profit of $ 100.00 for this sale and valuates the 3 remaining shares at a value of $ 750.00.
Profit or Loss is calculated on a FIFO basis.
This help article explains how to use the Stock Bot in Stock exchange operations with market to market valuation and short sales. In case you want to use the Stock Bot to track inventory follow the instructions on this help article: Stock Bot (Inventory).
The version of the Stock Bot is the same for both articles just that the setup is different.
The Bkper Stock bot is a robust and reliable work force, working at our clients where it keeps track of thousands of stock operations each month.
Overview
On Bkper you track different entities in different books, so to keep track of finances you need a financial book and to track stock you need another book to track quantities, in this case called an Instruments book.
For the Stock Bot to understand its boundaries of operation, it requires that (all) these
books are in one Bkper Collection.
Note: you can have as many currencies in one collection for the Stock Bot as you need.
The Stock Bot is triggered in the financial books on each Post and check transaction event. Once a stock operation is identified by some properties that we’ll explain a bit later, it will send the transaction data to the Stock Bot operating on the instruments book which records the same transaction resembling it in quantities.
Installation
Create the Financial Books
Create an Instruments Book
Add all the books to one Bkper Collection
Install the Stock Bot on all the financial Books
Install the Stock Bot on the Instruments Book
Stock Bot Status
Blue: working properly
Red: error
No icon: not installed
Note: This status is given per bot on each book and not for all the bots operating on the books in the collection
Bot Flow
1. Post a transaction that represents a stock order purchase on a financial book.
e.g. 100 Bank account >> Exchange 10 Stock
2. This Post event Triggers the Stock Bot on this financial book.
3. The Stock Bot finds the required stock properties on the transaction and gets into Action.
4. The Stock Bot on the financial book gathers all the data from this transaction including the property information :
- Creates a Fee transaction and a Stock transaction on the financial book
5. Check the Stock purchase transaction.
90 Exchange >> Stock
6. This check event Triggers the Stock Bot on the financial book.
7. The Stock Bot finds the required stock properties on the transaction and gets into Action.
8. It gathers all the data from this transaction including the new property information and sends it to the Stock Bot on the Instruments book.
9. The Stock Bot on the instruments book records a transaction on this book resembling the same purchase but in quantities rather than value.
10. The Stock Bot on the Instruments book records a transaction on Instruments book resembling the same purchase but in quantities rather than value.
Accounts
The accounts needed for the Stock Bot to work properly.
On the Financial Book
Asset accounts
A Bank Account: JP Morgan
An Exchange Account: JP Morgan Exchange
A Stock Account: BKPER
Outgoing accounts
A Fees account: Fees
On the Instruments Book
Asset Accounts
Stock Account: BKPER
Note: it is the same stock account as on the financial book:
Groups
On the Financial Book
Add the "stock" accounts to a "stock" group
e.g. NASDAQ
On the Instruments Book
Add the "stock" accounts to a "stock" group with the same name as in the financial book.
e.g. NASDAQ
Properties
To operate correctly the Stock Bot requires Book, Group, Account and Transaction properties.
Book Properties
On the Financial Books
Book one
exc_code : USD
Book two
exc_code : EUR
These properties are required by the other bots in the collection to identify where the financials were recorded for this particular exc_code.
On the Instruments Book
stock_book : true
This property identifies for the financial stock bot the book where the quantities are recorded within the collection.
Group Properties
On all the "stock" groups in the financial and Instruments Books add the stock_exc_code property.
On the Financial Books
Book one Group NASDAQ
stock_exc_code : USD
Book two Group DAX
stock_exc_code : EUR
On the Instruments Book
Group NASDAQ
stock_exc_code : USD
Group DAX
stock_exc_code : EUR
The Stock bot uses this exchange code to keep groups in sync between the books in this collection. So if you add a new stock account to one group in your financial book, it will automatically be added to the group on the instruments book and vice versa.
It also helps the Stock Bot operating on the Instrument Book to find the way back to the origin of the transaction. (book > group > account)
Note: you can give this group property any value that makes sense to your operation but in one financial book the book property exc_code should have the same value as this group property stock_exc_code. For example exc_code: USD and
stock_exc_code:USD
Account Properties
The Exchange Account (JP Morgan Exchange) has a fees account property that indicates the outgoing account where stock operation Fees are booked.
Exchange Account
stock_fees_account : Fees Account
Transaction Properties
Transactions that represent the purchase order at the Exchange Account should have the following properties :
instrument : BKPER
quantity : #
trade_date : mm/dd/yyyy
fees : $ [optional]
interest : $ [optional]
order: # [optional]
Trigger the Stock Bot
The Stock Bot is triggered on the financial books by Posting the transaction that has the instrument, quantity and trade_date properties. It continues its actions when the posted transaction has an instrument account that is part of the stock group identified by the stock_exc_code property.
The Stock Bot is triggered on the financial book by checking the transaction that has the quantity property. It continues its actions when the checked transaction has a stock account that is part of the stock group identified by the stock_exc_code property.
Action from the Stock Bot
The Stock Bot on the financial book collects the data from the posted stock order transaction.
From the collected data on the posted transaction it creates two transactions on the Financial Book.
On the Financial Book
A transaction that actually represents the purchase of the Stock
n Exchange Account >> Stock
The Stock Bot also adds properties to the newly recorded transaction that refers to the stock order.
fees:$
interest:$
price:$$
quantity: #
A transaction that represents the payment of the fees on this operation
n Exchange Account >> Fees
The Stock Bot on the financial book collects the data from the checked stock transaction.
On the Instruments Book
The collected data is passed to the Stock Bot on the instruments book which records a transaction that represents the same operation but the balance value of the stock account in this book represents the quantity rather than its value.
The Stock Bot also adds properties to the newly recorded transaction that refers to the financial operation.
original_amount: $$
original_quantity: n
purchase_price: $
Example