A transaction occurs between two Accounts.
In any transaction (financial event), an amount is deducted (credited) from one place and added (debited) to another. In Bkper we simply refer to these places as Accounts, and as we saw before the transferral of an amount between accounts is a transaction.
Level: Beginner
Many bookkeeping and accounting software solutions predefine account into roles as customers, providers, accounts receivables and others. This approach limits your possibilities when it comes to tracking transactions according to your needs in perhaps a much more natural flow.
Rather than assigning roles to accounts, in Bkper accounts can carry any role and are only defined by their accounting nature. Assets, Liabilities, Incoming and Outgoing* are the four account types that can be assigned and that define their behavior within the system.
The lack of predefined roles offers greater flexibility as to the granularity that can be tracked. One can simply track Expenses, or drill down a bit and define Rent and Transport or get even more granularity defining accounts for Car insurance, Gasoline, Car Repairs etc.
Create Accounts
Go to the Chart of Accounts page.
(Click on the word Transactions in the transaction page)
Press "New Account" button.
Give a name to your Account.
Choose an Account Type.
Save the new account.
Account types:
Asset: real account like bank account, cash and savings or receivables, like customers
Liability: debts like your credit card, a supplier or person you owe, a loan, etc
Incoming: revenues like the salary you receive, a product or service you sell, etc
Outgoing: expenses like rent, transportation, salaries of your employees, etc
Create Accounts on existing book with Groups
On a book that already has groups you can create/add accounts directly from the left menu on your book.
Press the sandwich button on the group
Add new account
Name the new account
Save the new account
Edit Accounts
Hover over an account and press the sandwich button
Press Edit
Make your edits
Save the changes
Note:
You can edit an account at any time and changes will not affect the balance value.
All the transactions on which the account was used are renamed as well.
Delete Accounts
In case an Account was never used in any transaction on Bkper you can delete it, otherwise you can only archive used accounts.
Hover over an account and press the vertical dots button
Select Delete
Click Yes to confirm the permanent removal of the account
Note: Deleted accounts can be recreated by creating an account with the same name.
Archive Accounts
Once an Account has been used in any transaction, it can only be archived (not deleted). A requirement to keep consistency in the historic balance evolution of the double entry system.
Hover over an account and press the vertical dots button
Select Archive
Note
Archived accounts cannot be used in searches anymore.
Unarchive Accounts
Since archived accounts make part of the historic evolution of a balance value you can still use them by unarchiving them.
Go to the Chart of Accounts
Select Archived from the left menu
Select the account you want to unarchive
Press the button Unarchive.
Add account to group
Hover over an account and grab the account by the left marker
Drag the account into a Group
Remove account from group
Hover over an account and press the vertical dots button
Select Remove from Group
The following Getting Started Guide: Groups