Groups in Bkper help organize related accounts into structured categories, making it easier to analyze and report financial data. By grouping accounts, you can track combined balances, improve bookkeeping clarity, and generate meaningful financial insights.

Groups can gather accounts that share a common type, such as:

• Assets (e.g., Bank, Cash, Investments)

• Liabilities (e.g., Loans, Credit Cards, Payables)

• Income (e.g., Sales, Services, Interest Earned)

• Expenses (e.g., Rent, Meals, Transport)

Example:

A group named “Expenses” can contain Meals, Rent, and Transport accounts, automatically calculating the total expense balance with each transaction.

Groups can also gather accounts of two types

• Asset & Liability accounts (e.g., Bank, Loans, Payables)

• Incoming & Outgoing accounts (e.g., Sales, Expenses, Services)

Groups cannot gather Account types from the Balance Sheet, Assets & (Bank), Liability (Loan) with Incoming (Sales) & outgoing (Expenses) Type accounts.

Bkper allows you to group multiple groups together to create a hierarchical financial structures. For example:

The Income Group can have two sub-groups:

• Revenue Group

• Expense Group

This allows you to analyze total Income vs. Expenses in a structured way.

Important: A parent group (like “Income”) cannot contain both accounts and groups at the same level—it can only gather other groups.

An Account can belong to different groups in different hierarchies for customized reporting. For example:

• The Assets group tracks all asset accounts.

• The Portfolio group contains a selection of assets for investment tracking.

Groups do not have a debit or credit nature—they inherit these characteristics of the accounts they contain:

• A group of only Asset accounts behaves like an Asset.

• A group of only Liability accounts behaves like a Liability.

• A group of both Asset & Liability accounts will be gray, reflecting the net balance (Equity).

• A group of only Incoming accounts behaves like Income.

• A group of only Outgoing accounts behaves like an Expense.

• A group of both Incoming & Outgoing accounts will be gray, reflecting the net result (Income).

• A group name is unique.

• A group can only have one parent group so it can only exist in one Group Hierarchy.

Using Groups in Bkper enhances your financial organization by providing structured reporting and consolidated balances. Unlike rigid predefined structures, Bkper Groups offer total flexibility—you can create, modify, or reorganize them at any time, with balance values always remaining accurate and consistent through every change. Whether you’re managing expenses, assets, or revenues, Groups help you build a simple, adaptable financial structure that works for any business size and at any stage of growth.

For more details on creating and managing groups, visit Using Groups.